Job Description:

As a corporate secretarial firm, the Corporate Secretarial Administrator is responsible for ensuring the smooth day-to-day operations of all administrative duties we perform on behalf of our clients. This role supports administrative, operational, and coordination functions, helping maintain an efficient and organized working environment.

Key Responsibilities:

• Manage daily office operations, including supplies, facilities, and vendor coordination.
• Handle administrative tasks such as filing, documentation, data entry, and correspondence.
• Maintain office systems, including records management and internal databases of our clients
• Support finance-related administration, including invoice processing, expense tracking, and basic bookkeeping coordination.
• Coordinate meetings, appointments, and travel arrangements for staff and leadership.
• Facilitate all inquiries from external vendors and authorities such as Company registry & Inland Revenue Department of Hong Kong
• Support cross-functional teams with ad hoc administrative and operational tasks.
• Ensure compliance with company policies, health and safety standards, and local regulations.

Qualifications:

• 2–5 years of experience in an administrative or office management role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and common SaaS tools.
• High attention to detail and problem-solving capability.
• Ability to work independently and manage priorities effectively.
• Strong interpersonal skills and a service-oriented mindset.
• Familiarity with CRM or internal systems (e.g., HubSpot) is a plus.
• Experience in a fast-paced startup, SaaS, or fintech environment is a plus

What We Offer:

• 20 days of annual leave
• 15 days of work-from-home (WFH) per year
• WFH every Wednesday
• Complimentary lunch every Tuesday and desserts on Friday
• Health insurance coverage
• Performance-based bonus of up to 2 months' salary

About Statrys:

Statrys is a Hong Kong/Singapore-based fintech company providing a suite of solutions for SMEs, startups, and entrepreneurs operating across borders. Our services include company incorporation, business accounts, foreign exchange, and accounting support, all designed to simplify the way businesses manage their operations internationally. With a focus on transparency, ease of use, and human support, we serve a global client base from offices in Hong Kong, Bangkok, and Singapore, offering multilingual assistance and tailored solutions across every stage of the business journey.

Learn more about us: https://statrys.com