Hong Kong Company Registration

Hong Kong company formation, registration, and incorporation are basically the same thing, a set of processes to get a license to operate a business in Hong Kong legally.

Company Formation in Hong Kong is straightforward. After providing the necessary incorporation documents for the new company: company name, owners' and directors' passport copy, Statrys as your company secretary, will take care of the rest.

Review of the Articles of Association and prepare the application to the Business registration office.

With all the documents ready, we will proceed to register your business as a new company in Hong Kong under the company name you provided. The Hong Kong Registry will check if the name is available and if all the documentation is correct and up to date.

With the good news from Hong Kong Company registry, we will help you start the process of opening your business account.

Company registration is relatively inexpensive in Hong Kong. Our package includes all the essential steps and documents to get your business started for only HK$8,600 (roughly USD$1,090), including the Government Fees.

When you incorporate or register your Hong Kong company with us, you get the following:

Pre-incorporation services

• Verification of availability of the company name in Hong Kong
• Preparation of documents for incorporation
• Company incorporation in Hong Kong
• Filling out the incorporation application with the Companies Registry in Hong Kong
• Certificate of Incorporation
• Business Registration Certificate
• Company kit: Company chops (corporate seals) and Set of Articles of Association

Post-incorporation services

• Company secretary services for one year
• A registered address for one year
• Significant controller register
• Designated representative
• Government fees (included in the price)
• Incorporation fee
• Business registration fee and levy.

Yes. The law allows 100% foreign-owned companies in Hong Kong; this means you can register a company in Hong Kong as a foreigner.

The license from the Hong Kong Companies Registry usually takes around 4 to 5 days.

Company registration in Hong Kong can be very fast. Getting a business registration certificate from the Hong Kong Companies Registry can be done within a few days and with very low bureaucracy if all is done well in advance. To set up your new Hong Kong company, and before going to the Hong Kong Companies Registry, you must prepare a few items, including some of the future company documents that will come in handy along the way.

A company name

Before starting a business registration process, every business entity must have a name. So first, select the company name you wish to register as your new Hong Kong Company. To save time during the incorporation process, it is always a good idea to have a backup name in case the one you want is already registered. You can check if your business name is available by doing a company name search on the Hong Kong Company Registry’s website.

Appoint a company secretary

A company secretary is an incorporation agent trained and licensed to help you carry on the registration with the Business Registration Office (the government office in charge of registering companies in Hong Kong). They offer professional company formation services and ensure the company complies with Hong Kong law.

Though it is not a requirement for Hong Kong citizens, it is for foreign-owned companies to have a company secretary appointed. This is done with a binding document called NNC1.

A Company secretary is much more than just incorporation, though. They not only take care of the business registration with the Hong Kong Companies Ordinance. Their tasks include: keeping track of the company records and legal documents, doing accounting and tax filings, having the company audited accounts by Certified Public Accountants, and ensuring that the company has a valid business registration certificate and that in general follows ongoing compliance with the local legislation and with the inland revenue department.

When you register your company with Statrys, we will be your company secretary for the company registration process. Afterward, and for the other services mentioned above, we can recommend other companies offering company secretary services and their ratings by Statrys customers.

Choose the legal vehicle of your Company

Before registering your company in Hong Kong, you need to decide on the structure of your business. Limited liability company, sole proprietorship, different partnerships, or other business structures. We usually see limited liability companies are easier to manage and cover most business owners' needs. No matter what legal vehicle, the requirements are at least one shareholder and one director.

A local Hong Kong address

One of the requirements for Hong Kong companies is that every registered business must have a company's registered address. The Company Secretary usually provides this service. When you choose to have your company registered with Statrys, we include in our package a business address that will be used during the process. This service has to be renewed every year.

IDs or passport copies of the company owners and directors

A Hong Kong company must have at least one shareholder. This can be you or anybody you appoint as an owner. In any case, prepare a copy of the passport of each one of the corporate shareholders. A Hong Kong company can have a foreigner as an individual director or corporate shareholder without restrictions.

You will also need a residential address and proof of foreign business professionals. Overseas residential address proof is perfectly valid.

If you prefer, you can also have a designated representative to act as an individual director of the company while you oversee business operations as an owner. This is helpful especially for Hong Kong companies when managing requests with the Hong Kong authorities, approving audited accounts, and other business activities that need a person.

We will help you to prepare all the documents necessary for registering your business in Hong Kong. An application for a Hong Kong company is usually fast, with companies registered in only a few days.

Company directors are company officers responsible for running the company on behalf of its shareholders. They have a duty to act with good faith and in the best interests of the company's shareholders. The law requires directors to exercise their powers responsibly, honestly and in the best interests of the company. Where a director is not fulfilling this duty, they may be disqualified as a director.

A company can appoint a director through an ordinary resolution or the decision of existing directors, who must inform the Company Registry within 15 days of the appointment being confirmed.

The Inland Revenue Department (IRD) is the government department responsible for taxes and duties in Hong Kong.

Simply put, you must file your company tax return every year with the IRD, which will then determine how much tax your company has to pay.

A business registration certificate is a document issued by the Hong Kong Business Registration Office conveying the details of a company. If you own a business in Hong Kong, you are required to apply for a Business Certificate within 30 days of commencing operations. If the nature or details of the company change, you will need to update the Business Registration Office within 30 days.

The Business registration certificate expresses the following:

• Business name
• Nature of the business
• Registered Business address
• The type of business
• The date the business started
• The Expiry date
• A Certificate number

The certificate of incorporation is a document issued by the Companies Registry of Hong Kong SAR. This document certifies the incorporation of any Hong Kong-based limited liability company written both in Traditional Chinese and English languages.

Statrys Corporate Services Ltd Trust or Company Service Provider License number is TC008677

The business registration certificate issued to your company is valid for one year and requires annual renewal.
Every year, we'll send you a reminder about one month before your certificate's expiration date. For example, if your renewal is due in July, you can expect our notification in June.
Please inform us of any changes in your company's details, such as passport updates, changes in shareholder/director information, or shifts in your business's nature. This ensures that we keep your company's information accurately updated with the Hong Kong authorities.
Once we receive your payment, we will promptly process the renewal and extend the validity of your business registration certificate for another year.

Our annual maintenance fee is HKD 7,740, which is 10% less than the fee charged during the incorporation year. This fee covers the same secretarial services provided in the first year, extending them for an additional one-year period.