5 Best Company Secretary Services in Hong Kong in 2024

According to Section 474 of the Companies Ordinance, every Hong Kong-based company, including offshore companies, must have a local company secretary. They ensure your operations stay on the right side of the law while allowing you to focus on what you do best, growing your business. But with so many options available, how do you choose the best one? Rest assured, this article has you covered.

We’ll walk you through the top five company secretaries in Hong Kong, breaking down their services and fees. We will also highlight key factors to keep in mind when making your choice, ensuring you find the perfect fit for your needs.

Before we dive into the list, it’s important to evaluate several key factors. Let's start by focusing on the most essential aspects: expertise and experience.

Prioritise providers with a proven track record of serving clients in your industry or with similar needs. Look for:

• Trust or Company Service Provider (TCSP) Licence: Verify that the provider holds a TCSP licence, which is essential for offering professional company secretarial services in Hong Kong. This ensures they meet the regulatory standards required by the government.
• Qualifications: Ensure their team includes qualified professionals with memberships in professional bodies like the Hong Kong Institute of Chartered Secretaries (HKICS) or the Institute of Chartered Secretaries and Administrators (ICSA). This demonstrates expertise in Hong Kong company law.
• Experience: Years of service in the industry showcase a provider's ability to handle various situations and their knowledge of evolving regulations.
• Industry Specialisation: If your business operates in a specific sector, consider a provider with specialised knowledge in that area to ensure they understand the unique compliance requirements of your industry.

A strong reputation is a testament to a company secretary's reliability and quality of service.

• Client Reviews: Read online reviews and testimonials on platforms like Google Business Profile or Trustpilot to gauge the provider's reputation and client satisfaction.
• Industry Recognition: Awards and accolades from reputable organizations can be indicators of a provider's excellence and commitment to quality.
• References: Ask the provider for references from current or past clients who can vouch for their services. Direct feedback from other businesses can provide valuable insights into their experience.

Cost is always a factor, but it's essential to consider the value you're getting for your investment.

• Clear Pricing: Choose a provider with transparent pricing that clearly outlines all fees and charges, avoiding any hidden costs or surprises.
• Value for Money: Compare prices from different providers and consider the level of service, expertise, and additional benefits offered. Remember, the cheapest option might not always be the best in terms of quality and support.
• Payment Terms: Inquire about payment terms and frequency to ensure they align with your budget and cash flow. Flexible payment options can be beneficial for managing your company's finances.

Open and effective communication is crucial for a successful partnership with your company secretary.

• Responsiveness: The provider should be prompt in responding to your inquiries and readily available to address any concerns or questions. Timely communication ensures that your needs are met efficiently.
• Clear Communication: Look for transparent communication that keeps you informed about your company's compliance status, upcoming deadlines, and any relevant legal amendments. This helps you stay on top of your obligations and avoid any penalties.
• Proactive Support: A proactive provider goes beyond simply answering your questions. They anticipate your needs, offer solutions before issues arise, and provide guidance on best practices to ensure your company's smooth operation.

Modern technology can significantly streamline company secretarial processes.

• Client Portal: A user-friendly client portal can simplify communication, allowing you to easily access important documents, submit requests, and track your company's compliance status. This gives you greater control and visibility over your company's affairs.
• Data Security: Ensure the provider has robust data security measures in place to protect your confidential information from unauthorised access or breaches. This is crucial for maintaining the privacy and integrity of your company's sensitive data.

La Nao Consulting is a professional services firm headquartered in Hong Kong with offices in Shanghai and Buenos Aires. Its team comprises of accounting and corporate governance experts who are fluent in English, Spanish, Japanese, and Mandarin.

The company specialises in providing comprehensive solutions to businesses aiming to enter or expand their operations within Chinese markets. In addition to corporate secretary service, La Nao offers a wide range of services, including business registration and licensing, market entry strategy, tax and accounting services, financial advisory, HR and payroll, and business development.

La Nao’s Key Services

Corporate Secretary Services

• Prepare and submit necessary documents to the government.
• Pay government fees for annual reports and business registrations
• Keep records of directors, members, company changes, and shareholder information.
• Notify the government of any company changes.
• Safely store important company documents.
• Remind company directors and shareholders when annual meetings are due.
• Issue share certificates as instructed by company directors

Registered Office Services

• Set up a registered address for your company
• Receive all government correspondence on your company’s behalf

Designated Representative Services

• Assist government officials during inspections.
• Keep a record of the company‘s significant owners at the registered address.

Other Corporate Services

• Help with incorporating a Hong Kong company
• Assist with bank account opening

La Nao’s Fee

They offer a quoted-based pricing. Please contact La Nao directly for further details.

Get in Touch With La Nao

• Website: https://www.la-nao.com/
• Contact Details: info@la-nao.com, +852 2528 4999,  +852 2528 9994 (Fax)
• Address: Unit 19B, Golden Star Building, 20-24 Lockhart Road, Wanchai, Hong Kong

Prism Consulting is a Hong Kong-based company service provider. With a focus on delivering efficient and effective solutions, Prism provides in-house expertise in company registration, accounting, auditing, annual tax return filing, and payroll management for both Hong Kong and offshore clients. The company has established partnerships with Xero, PayPal, and Stripe to enhance its service offerings.

Prism’s Key Services

• Establishing and maintaining appropriate organisational structures.
• Preparing and filing necessary documents for changes in company structure or personnel.
• Developing meeting agendas and organising shareholder and board meetings.
• Provision of professional advisory services and advice on relevant statutory books.
• Ensuring compliance with all relevant laws and regulations.
• Implementing and maintaining best corporate governance practices.

Additional corporate services include:

• Assisting with incorporating a company in Hong Kong and overseas.
• Assisting with opening corporate bank accounts.

Prism’s Fee

Please contact Prism to get a quote tailored to your business needs.

Get in Touch With Prism

• Website: https://www.prismvisas.com/en/
• Contact Details: enquiry@prismvisas.com, +852 3464 5200, +852 6073 3208 (WhatsApp), prismvisas (WeChat)
• Address: Prism Consultancy Co. Ltd. address: 14/F, Tung Wai Commercial Building, 109-111 Gloucester Road, Wanchai, Hong Kong

Triple Eight Limited is a comprehensive business solutions provider. As part of the HKWJ Group, Triple Eight provides company incorporation, company secretarial services, tax and accounting, audit, HR and payroll, legal counsel, and business advisory services.

The company positions itself as a strategic partner, offering not only compliance-focused solutions but also strategic guidance on business growth, expansion, and exit strategies. Complementary consultations on company structuring, tax planning, and offshore operations are also available.

Triple Eight’s Key Services

• Handle business registration, licensing, and ongoing statutory filings.
• Advise the board of directors on legal, regulatory, and governance matters.
• Process transfer of shares, maintain shareholder records, and manage shareholder communications.
• Maintain accurate and up-to-date company records, including registers of directors and shareholders, and relocation of registered office address.
• Organise and conduct board and shareholder meetings, and prepare meeting documentation.

Other services

• Company incorporation
• Bank account opening
• HR, Visa, and payroll services
• Dissolution and liquidation services
• Deregistration of companies

Triple Eight’s Fee

Like other companies, Triple Eight’s pricing is determined by individual quotes. Please contact the Triple Eight team for a quote.

Get in Touch With Triple Eight

• Website: https://www.hkwj-taxlaw.hk/
• Contact Details: info@hkwj-taxlaw.hk, +852 2804 0889, +852 5110 3944 (WhatsApp)
• Address: 20B, Fortis Tower, 77 Gloucester Road, Wan Chai, Hong Kong.

Zzzzip is a provider of incorporation services, dedicated to helping businesses establish a strong foundation in Hong Kong. Leveraging extensive expertise and a client-focused approach, Zzzzip ensures that businesses operate smoothly and compliantly, allowing them to focus on growth and success in the competitive Hong Kong market.

Beyond company secretary services, the company offers business solutions, including accounting and bookkeeping, payroll and MPF management, creative and digital services as well as visa and immigration support.

Zzzip’s Key Services

• Act as company secretary
• Updating of all relevant statutory registers
• Preparing documents for AGM minutes or resolutions and annual return documents
• Preparing documents for change of director(s) or secretary
• Preparing documents for change of registered office address
• Maintaining a record of members
• Standard resolutions

Other services:

• Assist in setting up a Hong Kong company
• Facilitate efficient bank account setup

Zzzip’s Fee

Please consult with Zzzip for pricing information.

Get in Touch With Zzzip

• Website: https://www.zzzzip.com/
• Contact Details: hello@zzzzip.com, +852 6468 3183, +852 6468 3183 (WhatsApp)
• Address: Room 1703-1704, 17/F Tung Chiu Commercial Centre, 193 Lockhart Road, Wan Chai‍, Hong Kong

Accolade Group is a provider of corporate and business solutions, offering a wide range of services to support businesses at every stage of their growth. From company formation and intellectual property registration and protection to corporate services and financial management, Accolade HK provides comprehensive support to clients.

Founded in Hong Kong in 2009, the company has expanded to include offices in China, the Philippines, Singapore, Macao, Taiwan, and Malaysia. 

Accolade’s Key Services

Accolade offers 4 tailored packages to meet business needs: Basic, Standard, Advanced, and Comprehensive.

Basic Plan:

• Acting as company secretary for your company for 1 year.
• Preparation and filing of annual returns.

For more comprehensive coverage, the details of the Standard, Advanced, and Comprehensive plans are as follows:

Please note that all plans exclude government fees, including but not limited to:

Please refer to the Major Fees under the Companies Ordinance page for detailed pricing information.

Get in Touch With Accolade

• Website: https://www.accoladegroup.com.hk/
• Contact Details: info@accoladegroup.com.hk, +852 3521 2888, +852 3521 2800 (Fax)
• Address: Rm 701-2, 7/F, Fu Fai Commercial Centre, 27 Hillier Street, Sheung Wan, Hong Kong.
• Office Hours: 9 am - 6 pm, Monday - Friday.

And that's our list! By now, you should have a better idea of which secretarial service provider suits your business. As you decide, take time to weigh the pros and cons, considering your budget, goals, and needs. With careful thought, you’ll be able to choose the right partner for a hassle-free business experience.