Whether you’re setting up a company in Hong Kong or considering changing your company secretary, finding a trusted service provider is essential to ensuring your business’s compliance tasks are handled professionally and on time.
To help you decide, this guide compares the top 5 providers in Hong Kong based on key services, compliance support, and additional features. We will also cover the important factors to consider when making your choice.
Let’s begin.
Important: It is a legal requirement for limited companies in Hong Kong to appoint a company secretary to meet statutory obligations. The company secretary can be either a natural person (who must not be the sole director) or a licensed service provider.
Top Company Secretary Services in Hong Kong
| Provider | Best For | Fees |
|---|---|---|
| Statrys | Best for startups, SMEs, and international businesses seeking cost-efficient and reliable support in managing their Hong Kong operations, such as renewals, compliance, and corporate services. | No switching fees when changing to Statrys* *The company secretary service is free if you switch from another company secretary service to Statrys. For renewals, please contact us for a quote. |
| La Nao Consulting | Businesses planning to expand into the Chinese market and seeking comprehensive legal, accounting, and corporate services. | Contact for quote |
| Prism | Foreign entrepreneurs seeking corporate services and integration with accounting software (Xero), and payment solutions (eg., Paypal, Stripe). | Contact for quote |
| Triple Eight | Businesses and larger enterprises needing strategic compliance and growth advice, including exit strategies. | Contact for quote |
| Zzzzip | Ecommerce businesses requiring affordable, scalable services with a focus on incorporation and compliance. | Contact for quote |
1
Statrys
Our Verdict: Statrys is ideal for startups, SMEs, and international entrepreneurs seeking reliable support for Hong Kong operations, including company secretary services for compliance and renewals. It's also a great option for those looking for business accounts and bookkeeping services on the same platform.
Launched in 2019, Statrys is a Hong Kong-based payment service provider that has expanded to offer company incorporation services in Hong Kong and Singapore. It has also extended its corporate services to include company secretary services in Hong Kong, allowing registered Hong Kong companies to switch to Statrys for compliance management with no switching fees.
Statrys’ Key Services
Statrys’ company secretary services include:
- One year of company secretarial services in Hong Kong
- One year of a registered address
- Acting as the Designated Representative
- Filing of Annual Return (government fee included)
- Business Registration renewal (government fee included)
- Maintenance of your company’s statutory records
- Virtual mailroom service to keep you informed of all business-related correspondence
- Access to all company documents via the Statrys Dashboard
Statrys’ Fee
Switching to Statrys is free, with no switching costs. However, there may be service fees for company renewal. For the most accurate pricing, please contact Statrys directly.
Tip: If you incorporate your Hong Kong company using Statrys’ company registration service, we will provide complimentary company secretary service for 1 year and assist with business account application with Statrys.
Customer Support Channels
You can contact Statrys through the following online and mobile contact channels for support and queries about the company secretary services, as well as other services:
- Online Chat: Available on the Statrys website for quick assistance.
- Email: incorporation@statrys.com, support@statrys.com
- Phone: +852 5803 2818
- WhatsApp: +852 6452 3564
- Office Hours: 10 am - 7 pm (Hong Kong Time), Monday – Friday
Why Choose Statrys?
Statrys offers a seamless switching process. Simply authorise the switch, and Statrys will handle all the paperwork and filings with no disruption to your business. This makes it a convenient choice for offshore companies, time-strapped entrepreneurs, and SME owners who need a reliable company secretary without administrative hassle or the need to be physically present in Hong Kong.
Other reasons to choose Statrys include:
✅No switching fees.
✅All-in-one platform with business accounts, company creation, company secretary, and accounting services for those needing additional support.
✅Digital access to company documents and correspondence online via the Statrys Dashboard.
✅Dedicated customer support via email, phone, and WhatsApp.
2
La Nao Consulting
Our Verdict: La Nao Consulting is ideal for businesses looking to expand into Chinese markets. It provides expert corporate secretary services alongside comprehensive support for business registration, tax, financial advisory, and HR.
La Nao Consulting is a professional services firm headquartered in Hong Kong with representatives in Shanghai and Buenos Aires. Its team consists of lawyers, accountants, and corporate governance professionals, providing expert solutions in multiple languages.
The company specialises in providing comprehensive solutions to businesses aiming to enter or expand their operations within Chinese markets. In addition to corporate secretary service, La Nao offers a wide range of services, including business registration and licensing, market entry strategy, tax and accounting services, financial advisory, HR and payroll, and business development.
La Nao’s Key Services
Corporate Secretary Services
- Prepare and submit necessary documents to the government.
- Pay government fees for annual reports and business registrations
- Keep records of directors, members, company changes, and shareholder information.
- Notify the government of any company changes.
- Safely store important company documents.
- Remind company directors and shareholders when annual meetings are due.
- Issue share certificates as instructed by company directors
Registered Office Services
- Set up a registered address for your company
- Receive all government correspondence on your company’s behalf
Designated Representative Services
- Assist government officials during inspections.
- Keep a record of the company‘s significant owners at the registered address.
Other Corporate Services
- Help with incorporating a Hong Kong company
- Assist with bank account opening
La Nao’s Fee
They offer a quoted-based pricing. Please contact La Nao directly for further details.
Customer Support Channels
For questions about their services, you can contact La Nao Consulting through the following channels:
- Email: info@la-nao.com
- Phone: +852 2528 4999
- Fax: +852 2528 9994
- Office Hours: Not specified
Why Choose La Nao?
La Nao Consulting provides comprehensive corporate support for businesses looking to establish or expand in Hong Kong and Chinese markets, making them a strong choice for foreign entrepreneurs expanding into China and companies needing a full-service corporate partner.
Here are why La Nao could be a good option:
✅Expert guidance from lawyers, accountants, and corporate governance specialists.
✅End-to-end business solutions, including company secretary, tax advisory, HR, and financial consulting.
✅Personalised service tailored to businesses entering or operating in Hong Kong and China.
3
Prism
Our Verdict: Prism Consulting is a good option for foreign entrepreneurs and businesses looking to establish a physical presence in Hong Kong. It offers comprehensive company secretary services alongside specialised support for visa and immigration needs.
Prism Consulting is a Hong Kong-based company service provider. With a focus on delivering efficient and effective solutions, Prism provides in-house expertise in company registration, accounting, auditing, visa and immigration, and payroll management for both Hong Kong and offshore clients. The company has established partnerships with Xero, PayPal, and Stripe to enhance its service offerings.
Prism’s Key Services
- Establishing and maintaining appropriate organisational structures.
- Preparing and filing necessary documents for changes in company structure or personnel.
- Developing meeting agendas and organising shareholder and board meetings.
- Provision of professional advisory services and advice on relevant statutory books.
- Ensuring compliance with all relevant laws and regulations.
- Implementing and maintaining best corporate governance practices.
Additional corporate services include:
- Assisting with incorporating a company in Hong Kong and overseas.
- Assisting with opening corporate bank accounts.
Prism’s Fee
Please contact Prism to get a quote tailored to your business needs.
Customer Support Channels
Here are how to get in touch with Prism’s customer support:
- Email: info@companyincorporation-hongkong.com
- Phone: +852 3464 5200
- WhatsApp: +852 6073 3208
- Office Hours: Not specified
Why Choose Prism?
Prism Consulting is a strong option for foreign entrepreneurs and business owners, offering comprehensive company secretarial services alongside specialised support for work-related visa and immigration needs. It is particularly suited for companies looking to establish a physical presence in Hong Kong or entrepreneurs needing a visa to travel and work in the jurisdiction.
Other reasons to consider Prism include:
✅Seamless company incorporation and compliance support for Hong Kong and offshore businesses.
✅Additional specialised visa and immigration services to assist with work permits.
✅In-house accounting, auditing, and payroll management to keep businesses tax-compliant.
4
Triple Eight Limited
Our Verdict: Triple Eight Limited is best for larger enterprises seeking strategic guidance beyond basic compliance, as it offers company secretary services, business advisory, and expertise in structuring, tax planning, and offshore operations.
Triple Eight Limited is a comprehensive business solutions provider. As part of the HKWJ Group, Triple Eight provides company incorporation, company secretarial services, tax and accounting, audit, HR and payroll, legal counsel, and business advisory services.
The company positions itself as a strategic partner, offering not only compliance-focused solutions but also strategic guidance on business growth, expansion, and exit strategies. Complementary consultations on company structuring, tax planning, and offshore operations are also available.
Triple Eight’s Key Services
- Handle business registration, licensing, and ongoing statutory filings.
- Advise the board of directors on legal, regulatory, and governance matters.
- Process transfer of shares, maintain shareholder records and manage shareholder communications.
- Maintain accurate and up-to-date company records, including registers of directors and shareholders and relocation of registered office addresses.
- Organise and conduct board and shareholder meetings and prepare meeting documentation.
Other services
- Company incorporation
- Bank account opening
- HR, Visa, and payroll services
- Dissolution and liquidation services
- Deregistration of companies
Triple Eight’s Fee
Like other companies, Triple Eight’s pricing is determined by individual quotes. Please contact the Triple Eight team for a quote.
Customer Support Channels
Triple Eight offers online and phone contact channels.
- Email: info@hkwj-taxlaw.hk
- Phone: +852 2804 0889
- WhatsApp: +852 5110 3944
- Office Hours: Not specified
Why Choose Triple Eight?
Triple Eight Limited offers a full suite of corporate services with a strong focus on business advisory, making it a suitable choice for larger enterprises seeking strategic guidance beyond basic company secretary services.
Here are the reasons why Triple Eight might be a good fit:
✅Expert advisory services providing guidance on company structuring, offshore operations, and business expansion.
✅Dedicated support for governance and compliance, ensuring companies meet all statutory requirements.
✅Deregistration and liquidation services helping businesses with structured exit strategies.
5
Zzzzip
Our Verdict: Zzzzip is best for scalable companies in creative industries, such as ecommerce businesses, that require not only company secretary services but also support in building their brand and online presence.
Zzzzip is a provider of incorporation services, dedicated to helping businesses establish a strong foundation in Hong Kong. Leveraging extensive expertise and a client-focused approach, Zzzzip ensures that businesses operate smoothly and compliantly, allowing them to focus on growth and success in the competitive Hong Kong market.
Beyond company secretary services, the company offers business solutions, including accounting and bookkeeping, payroll and MPF management, creative and digital services as well as visa and immigration support.
Zzzzip’s Key Services
- Act as company secretary
- Updating of all relevant statutory registers
- Preparing documents for Annual General Meeting (AGM) minutes or resolutions and annual return documents
- Preparing documents for change of director(s) or secretary
- Preparing documents for change of registered office address
- Maintaining a record of members
- Standard resolutions
Other services:
- Assist in setting up a Hong Kong company
- Facilitate efficient bank account setup
Zzzzip’s Fee
Please consult with Zzzzip for pricing information.
Customer Support Channels
You can contact Zzzzip via the following channels:
- Email: hello@zzzzip.com
- Phone: +852 6468 3183
- WhatsApp: +852 6468 3183
- Office Hours: Not specified
Why Choose Zzzzip?
Zzzzip is a great choice for startups and SMEs looking for a one-stop service provider that covers compliance, financial management, and business support in Hong Kong. With its client-focused approach, Zzzzip ensures businesses get the support they need.
Here are the other reasons to choose Zzzip:
✅Personalised, expert advice on incorporating your business
✅Business solutions beyond compliance, including creative and digital services to help businesses build their brand and online presence
Key Factors to Consider When Choosing a Company Secretary in Hong Kong
With many options available for your company secretary, it's important to consider key factors to ensure you choose the right provider for your Hong Kong company. Not all service providers offer the same level of expertise, so it’s important to evaluate key factors before making a decision. Here are some essential aspects to keep in mind.
1
Expertise and Experience
Prioritise providers with a proven track record of serving clients in your industry or with similar needs. Look for:
- Trust or Company Service Provider (TCSP) Licence: Verify that the provider holds a TCSP licence, which is essential for offering professional company secretarial services in Hong Kong. This ensures they meet the regulatory standards required by the government.
- Qualifications: Ensure their team includes qualified professionals with memberships in professional bodies like the Hong Kong Institute of Chartered Secretaries (HKICS) or the Institute of Chartered Secretaries and Administrators (ICSA). This demonstrates expertise in Hong Kong company law.
- Experience: Years of service in the industry showcase a provider's ability to handle various situations and their knowledge of evolving regulations.
- Industry Specialisation: If your business operates in a specific sector, consider a provider with specialised knowledge in that area to ensure they understand the unique compliance requirements of your industry.
2
Reputation and Client Satisfaction
Before committing to a provider, check client reviews and testimonials on platforms like Google Reviews, Trustpilot, or industry forums. This can give you insight into their credentials as well as overall service quality.
Awards and accolades from reputable organisations can also indicate a provider’s excellence. Additionally, some providers feature references or testimonials from current and past clients, offering valuable insights into their experience and level of service.
3
Pricing and Value
While most company secretary and corporate service providers typically offer quote-based pricing, it’s essential that they are transparent about all associated fees and costs when you contact them.
When speaking with representatives, ask about the pricing structure, payment terms, and billing frequency to ensure they align with your budget and cash flow. Flexible payment options can also help in managing your company's finances effectively.
Tip: Get quotes from multiple providers and compare them to find the best value for money. Consider the level of service and additional offerings, as the cheapest option may not always provide the best quality and support.
4
Customer Support Availability
Open and effective communication is crucial for a successful partnership with your company secretary.
- Responsiveness: The provider should be prompt in responding to your inquiries and readily available to address any concerns or questions. Timely communication ensures that your needs are met efficiently.
- Clear Communication: Look for transparent communication that keeps you informed about your company's compliance status, upcoming deadlines, and any relevant legal amendments. This helps you stay on top of your obligations and avoid any penalties.
- Proactive Support: Instead of simply reacting to requests, a good provider will anticipate compliance requirements, alert you to upcoming obligations, and offer solutions before issues arise.
Tip: If your chosen company secretary is slow to respond, unclear in their communication, or not proactive in ensuring compliance, consider switching to a more reliable provider. A lack of support can put your business at risk, and there are many better options available.
5
Technology and Efficiency
Modern technology plays a crucial role in streamlining company secretarial processes and ensuring compliance is managed efficiently. When choosing a provider, consider how they leverage technology to enhance their services, such as:
- Client Portal: A user-friendly online portal allows you to access important documents, submit requests, and track compliance status in one place. This improves visibility and reduces reliance on back-and-forth emails.
- Data Security: Ensure the provider has robust data security measures in place to protect your confidential information from unauthorised access or breaches. This is crucial for maintaining the privacy and integrity of your company's sensitive data.
Final Thought
And that's our list! Now that you have an idea of the top company secretary services and what they offer, it’s time to compare your options and get quotes to find the right fit for your business. Take time to weigh the pros and cons based on your budget, compliance needs, and long-term goals.
Looking for even more options? Get Started HK is another company some entrepreneurs consider when exploring secretarial support in Hong Kong.
And remember, if your current provider doesn’t meet your expectations, you can always switch to one that aligns more with your business needs.
FAQs
What is the role of a company secretary in Hong Kong?
A company secretary ensures compliance with local laws under the Hong Kong Companies Ordinance, maintains statutory records, files annual returns, and advises on corporate governance.
