Every Hong Kong company must appoint a company secretary, but with so many service providers, unclear pricing, and complicated switching processes, choosing the right one isn’t easy — especially if you're overseas or managing compliance without expert help.
That’s why we’ve created this guide to help you find the best company secretary that is most suitable for you in terms of services, business type, fees, and support.
Here’s what you’ll learn:
✅ 5 top company secretary services in Hong Kong for SMEs and foreign founders
✅ What’s included in their services, and what’s not
✅ Who supports remote onboarding or switching with less admin
✅ How to choose the right fit based on business stage, setup location, or growth plans
If you're managing a Hong Kong business from abroad or want to reduce stress around compliance, this guide is for you.
Top Company Secretary Services in Hong Kong
| Provider | Remote Setup | Starting Price | Best For |
|---|---|---|---|
| Statrys | ✅ Fully remote onboarding and switching | Free switch (Renewals quoted separately) | Foreign founders and SMEs wanting all-in-one digital support |
| La Nao Consulting | ✅ Remote onboarding available | Quote-based | International businesses expanding into China |
| Prism | ✅ Remote setup with local support | Quote-based | Entrepreneurs needing incorporation, immigration, and compliance help |
| Triple Eight | ✅ Remote onboarding + advisory | Quote-based | Larger businesses needing legal and tax-backed strategy |
| Zzzzip | ✅ Remote onboarding and startup-friendly | Quote-based | Startups wanting bundled secretary, branding, and admin tools |
1
Statrys
|
Our Verdict: Statrys is a reliable all-in-one option for foreign founders and SMEs that need to manage Hong Kong company compliance, payments, and accounting fully online with no switching fees. |
Statrys is a Hong Kong-based payment service provider launched in 2019, now expanded to offer company secretary and incorporation services in Hong Kong and Singapore. Its all-in-one digital platform allows foreign founders to handle filings, renewals, and compliance online, without needing a local presence. Clients can manage documents through the Statrys Dashboard and receive help through WhatsApp, email, and live chat.
In addition to secretary services, Statrys offers business registration, a registered address, accounting, and payment solutions tailored to cross-border businesses. Statrys makes it easy for SMEs to switch from another provider and manage services like compliance, sending and receiving payments, and accounting all in one place.
Statrys’ Key Services
Company Secretary Services
- One year of company secretarial services in Hong Kong
- One year of a registered address
- Acting as the Designated Representative
- Filing of Annual Return (government fee included)
- Business Registration renewal (government fee included)
- Maintenance of your company’s statutory records
- Virtual mailroom service to keep you informed of all business-related correspondence
- Access to all company documents via the Statrys Dashboard
- Free switching support for existing companies, with the process handled fully online
Statrys’ Fee
There are no fees to switch your existing company secretary to Statrys. However, service fees may apply for renewals or additional filings. For accurate pricing, contact the Statrys team directly.
If you incorporate your Hong Kong company using Statrys’ company registration service, we will provide complimentary company secretary service for 1 year and assist with business account application with Statrys.
Customer Support Channels
You can contact Statrys through the following online and mobile contact channels for support and queries about the company secretary services, as well as other services:
- Online Chat: Available on the Statrys website for quick assistance.
- Email: incorporation@statrys.com, support@statrys.com
- Phone: +852 5803 2818
- WhatsApp: +852 6452 3564
- Office Hours: 10 am - 7 pm (Hong Kong Time), Monday – Friday
Why Choose Statrys?
Statrys stands out for its fast, paperless switching process, especially for offshore companies or founders moving from another provider. With just one email, the team manages the full transition online, including ND2A filings, record collection, and confirmation with the Companies Registry. This makes Statrys a strong fit for founders who want to avoid admin hassle and get reliable support without needing to be physically present in Hong Kong.
There are no switching fees or manual paperwork to deal with. The platform brings together company setup, secretary services, accounting, business support services,and payment solutions in one place. Everything is managed online through the Statrys Dashboard, and clients can easily get help via email, phone, or WhatsApp, making it a practical choice for businesses that want both control and convenience.
2
La Nao Consulting
|
Our Verdict: La Nao Consulting is a strong choice for international businesses expanding into Hong Kong or Mainland China that need multilingual support and tailored guidance beyond basic compliance. |
La Nao Consulting is a Hong Kong-based professional services firm with representatives in Shanghai and Buenos Aires. Its multilingual team of lawyers, accountants, and governance professionals supports businesses entering or growing across Hong Kong and Mainland China. With fluency in English, Spanish, Japanese, and Mandarin, the team helps clients manage complex compliance and operations across borders.
In addition to company secretary services, La Nao offers incorporation support, governance advisory, bank account assistance, tax and accounting, HR and payroll, and business development. Its name, inspired by the historic “La Nao de China” trade route, reflects its role as a trusted bridge between global businesses and the Chinese market.
La Nao’s Key Services
Corporate Secretary Services
- Prepare and submit necessary documents to the government.
- Pay government fees for annual reports and business registrations (with client-provided funds)
- Keep records of directors, members, company changes, and shareholder information.
- Notify the government of any company changes.
- Safely store important company documents.
- Remind company directors and shareholders when annual meetings are due.
- Issue share certificates as instructed by company directors
- Provide onboarding and switching support with multilingual professionals
Registered Office Services
- Set up a registered address for your company
- Receive all government correspondence on your company’s behalf
Designated Representative Services
- Assist government officials during inspections.
- Keep a record of the company‘s significant owners at the registered address.
Other Corporate Services
- Help with incorporating a Hong Kong company
- Assist with business bank account opening
- Support with tax, accounting, and governance documentation
La Nao’s Fee
La Nao offers quote-based pricing tailored to your company’s needs. Please contact them directly for details.
Customer Support Channels
For questions about their services, you can contact La Nao Consulting through the following channels:
- Email: info@la-nao.com
- Phone: +852 2528 4999
- Fax: +852 2528 9994
- Office Hours: Not publicly listed
Why Choose La Nao?
La Nao is a strong fit for international businesses entering or expanding across Hong Kong and Mainland China. Their team brings deep expertise in legal, tax, and corporate governance, helping companies navigate complex regional requirements with confidence, especially when strategic guidance and multilingual support are essential.
Clients benefit from end-to-end support, including company secretary services, tax advisory, HR, and financial consulting. With a multilingual team fluent in English, Spanish, Japanese, and Mandarin, La Nao is a reliable partner for businesses operating across cultures and jurisdictions.
3
Prism
|
Our Verdict: Prism is a solid option for foreign entrepreneurs who need end-to-end support with setting up and running a business in Hong Kong, especially if relocation or a physical presence in Hong Kong is part of the plan. |
Prism Consultancy is a Hong Kong-based firm with over 20 years of experience supporting expatriates, entrepreneurs, and SMEs. It offers one-stop services that cover business setup and operations, including incorporation, company secretarial support, tax filing, immigration, and HR. With a multilingual team, responsive service, and deep understanding of local requirements, Prism is well-suited for founders building long-term roots in the city.
Prism’s broader services include visa processing, nominee support, accounting, audit, payroll, and assistance with bank account opening. Many clients appreciate having a dedicated point of contact and access to reliable support across legal, tax, and operational needs from a single provider.
Prism’s Key Services
Company Secretary Services
- Keep company records up to date
- Prepare and file Annual Returns and company changes (like ND2A, NR1)
- Organise board meetings and annual general meetings, including agendas and resolutions
- Give guidance on company structure and compliance
- Make sure your company stays compliant with the Companies Ordinance
- Assist with onboarding or switching, including document reviews and filings
Registered Office and Nominee Services
- Provide a registered office address for official mail
- Offer nominee secretary and shareholder services for added privacy
Company Incorporation Support
- Help set up Hong Kong and offshore companies
- Support non-resident founders with setup, including bank account assistance
Visa and Immigration Services
- Assist with visa applications and renewals for business owners and employees
Prism’s Fee
Please contact Prism to get a quote tailored to your business needs.
Customer Support Channels
Here is how to get in touch with Prism’s customer support:
- Email: info@companyincorporation-hongkong.com
- Phone: +852 3464 5200
- WhatsApp: +852 6073 3208
- WeChat: prismvisas
- Response time: Office hours not listed, but Prism aims to reply within 1 business day
Why Choose Prism?
Prism is a reliable choice for foreign entrepreneurs and SME owners who need more than basic compliance services. If you're relocating to Hong Kong or setting up a physical office, Prism offers the hands-on support needed to navigate local regulations smoothly.
The firm provides seamless incorporation and compliance support for both Hong Kong and offshore businesses, along with specialised visa and immigration services to assist with relocation and work permits. Clients also benefit from in-house accounting, audit, and payroll services, which help them stay on top of tax filings and day-to-day reporting with minimal external coordination.
4
Triple Eight Limited
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Our Verdict: Triple Eight is best suited for growing businesses that need strategic company secretary support tied to tax, legal, and restructuring expertise through the HKWJ Group. |
Triple Eight Limited, part of the HKWJ Group, provides company incorporation and secretary services tailored for entrepreneurs and scaling enterprises in Hong Kong. With access to HKWJ’s international team, clients can combine secretarial support with broader services like tax planning, legal advice, and business restructuring.
This integrated model makes Triple Eight a strong fit for companies expanding across borders, preparing for structural changes, or planning an exit. Clients benefit from coordinated guidance that spans compliance, governance, and strategic decision-making under one group.
Note: Triple Eight’s services are managed under the HKWJ Group, and all official information is published on the HKWJ Tax Law & Partners Limited website. If you search for “Triple Eight Limited” online, you may come across an unrelated or outdated website that does not reflect their current service offering.
Triple Eight’s Key Services
Company Secretary Services
- Handle business registration, licensing, and ongoing statutory filings.
- Provide governance advice to directors, with access to legal counsel via HKWJ Group
- Process share transfers and manage shareholder communications
- Maintain accurate and up-to-date company records, including registers of directors and shareholders and relocation of registered office addresses.
- Organise and conduct board and shareholder meetings and prepare meeting documentation.
- Support smooth switching with filings, resignations, and handover preparation
Other Services (via HKWJ Group)
- Company incorporation
- Deregistration and restructuring support
- Payroll processing
- Broader advisory services through HKWJ Group (tax, legal, audit)
Triple Eight’s Fee
Like other companies, Triple Eight’s pricing is determined by individual quotes. Please contact the Triple Eight team for a quote.
Customer Support Channels
Triple Eight offers online and phone contact channels.
- Email: info@hkwj-taxlaw.hk
- Phone: +852 2804 0889
- WhatsApp: +852 5110 3944
- Office Hours: Not specified
Why Choose Triple Eight?
Triple Eight is well-suited for companies that need more than basic secretarial support. It is especially useful for businesses planning to scale, restructure, or exit the Hong Kong market with professional guidance.
As part of the HKWJ Group, Triple Eight offers expert advisory services for company structuring, offshore operations, and cross-border expansion. Clients also benefit from governance and compliance support backed by legal and tax professionals, along with tailored assistance for deregistration, restructuring, and exit planning. This makes Triple Eight a reliable choice for businesses that want strategic insight alongside day-to-day compliance.
5
Zzzzip
|
Our Verdict: Zzzzip is a practical choice for startups and SMEs that want to handle compliance, branding, and back-office tasks through a single, founder-friendly provider. |
Zzzzip is a Hong Kong-based firm that supports new businesses from incorporation through daily operations. Its services cover company secretary duties, accounting and bookkeeping, payroll, visa processing, and branding. With a human-first approach and bundled service packages, Zzzzip is designed to simplify compliance for founders building from the ground up.
Beyond statutory filings and company records, Zzzzip helps with setting up bank accounts, managing MPF, and creating a brand identity with web and design services. Clients benefit from flexible startup packages, fast response times, and a team that understands the needs of early-stage businesses.
Zzzzip’s Key Services
Company Secretary Services
- Act as company secretary
- Maintain statutory registers and shareholder records
- Prepare Annual Return filings and AGM documents
- Handle changes to directors, secretary, or registered address
- Draft standard board resolutions
- Ensure compliance with the Hong Kong Companies Ordinance
- Free consultation before onboarding or switching
Other services:
- Incorporate Hong Kong companies with full document prep
- Support bank account opening (as fast as 3 days)
- Provide a registered office address with mail handling
- Offer accounting and bookkeeping (Xero Gold Partner)
- Manage payroll and MPF contributions
- Deliver creative services (branding, web design, email setup)
- Assist with visa and immigration matters via HK Visa Centre
- Bundle services into startup packages tailored to business needs
Zzzzip’s Fee
Please consult with Zzzzip for pricing information.
Customer Support Channels
You can contact Zzzzip via the following channels:
- Email: hello@zzzzip.com
- Phone: +852 6468 3183
- WhatsApp: +852 6468 3183
- Office Hours: Not specified
Why Choose Zzzzip?
Zzzzip offers a bundled, startup-friendly approach to company compliance. Its services help new businesses meet secretary obligations while also simplifying admin, digital setup, and immigration tasks during the early stages of growth.
Founders can expect a free consultation and efficient incorporation process, along with reliable handling of statutory filings and company records. Zzzzip also offers optional service bundles for branding, payroll, accounting, and visas, giving startups the flexibility to scale with the support they need in one place.
Key Factors to Consider When Choosing a Company Secretary in Hong Kong
Choosing the right company secretary is essential to staying compliant in Hong Kong. If you’re a foreign entrepreneur or first-time founder, finding a provider with the right expertise and support can make a big difference in how smoothly your business runs. Not all providers offer the same level of service, so it’s important to compare a few key factors before deciding.
1
Expertise and Experience
Prioritise providers with a proven track record of helping foreign entrepreneurs and growing businesses set up in Hong Kong. Choosing an experienced, well-qualified company secretary makes it much easier to stay compliant and avoid costly mistakes.
Look for:
Trust or Company Service Provider (TCSP) Licence
Make sure the provider holds a TCSP licence. This is a legal requirement in Hong Kong and confirms they are authorised to offer professional company secretarial services.
Professional Qualifications
Look for teams that include qualified professionals, such as members of the Hong Kong Institute of Chartered Secretaries (HKICS) or the Institute of Chartered Secretaries and Administrators (ICSA). These credentials show they understand local compliance rules inside and out.
Years of Experience
Providers with more years in the industry are likely to understand Hong Kong’s regulatory landscape and can help prevent delays, missed filings, or miscommunications.
Industry Specialisation
If your business operates in a regulated or niche sector such as fintech, ecommerce, or import/export, it helps to choose a provider familiar with your industry’s specific requirements.
2
Reputation and Client Satisfaction
Before choosing a company secretary, take time to check what other clients are saying. Platforms like Google Reviews, Trustpilot, and industry forums can give you a clearer picture of a provider’s service quality, responsiveness, and reliability. This is especially helpful if you are setting up your company remotely.
Also consider:
Awards and Accolades
Recognition from credible organisations can signal that the provider consistently delivers excellent service.
Client Testimonials
Some providers feature reviews from current or past clients on their websites. These can help you understand how well the team handles communication, support, and compliance matters.
3
Pricing and Value
Most company secretary providers in Hong Kong use quote-based pricing. If you’re new to the market, make sure they clearly explain all associated fees when you reach out, including government filing costs, registered address fees, and service renewals.
When speaking with a provider, ask how their pricing is structured, what’s included versus what’s billed separately, and whether their billing frequency and payment options match your budget.
These details help ensure their service fits your financial plan and prevent unexpected costs later on.
Tip: Get quotes from multiple providers and compare them to find the best value for money. Consider the level of service and additional offerings, as the cheapest option may not always provide the best quality and support.
4
Customer Support Availability
Open and effective communication is crucial for a successful partnership with your company secretary.
Here are three signs of strong customer support to look for:
Responsiveness
The provider should reply promptly to questions and be available when issues arise. Delayed replies can lead to missed filings or compliance problems.
Clear Communication
Your provider should clearly explain your compliance status, upcoming deadlines, and any legal changes that affect your business.
Proactive Support
A strong provider won’t just wait for instructions. They will flag upcoming obligations, suggest solutions, and help you stay ahead of potential risks.
Tip: If your current provider is slow to respond or leaves you in the dark, it might be time to consider switching to a more reliable company secretary. Poor support can lead to penalties or missed filings, and there are providers that offer much better service.
5
Technology and Efficiency
Modern tools can make it much easier to manage your company secretary tasks, especially if you're running your business remotely or without a local team. When comparing providers, check how they use technology to make their services faster and more convenient.
Client Portal
A user-friendly online portal lets you access key documents, track deadlines, and submit requests in one place. This reduces back-and-forth emails and keeps everything organised.
Data Security
Make sure the provider has proper security measures in place to protect sensitive company data from breaches or unauthorised access.
Final Thought
Now that you’ve seen the top company secretary services and what each provider offers, take time to compare your options and request quotes. The right fit will depend on your budget, compliance needs, and how much support you want as your business grows.
And if your current provider isn’t keeping up, remember that switching is always an option. A better service can make a big difference in staying compliant and saving time.
FAQs
Is a company secretary required for all businesses in Hong Kong?
Yes. Under Hong Kong law, all private limited companies must appoint a company secretary. This role is legally required to manage statutory filings, maintain company records, and ensure compliance with the Companies Ordinance. Most foreign-owned companies appoint a professional service provider to fulfil this role.
